Rapid Indexing Program

What is Rapid Indexing Program?

Rapid Indexing Program, or Rip, allows home-office personnel to rapidly convert a large amount of incoming paperwork (such as faxed and scanned applications) into indexed documents for automated retrieval and processing.

Rapid Indexing Program, or Rip, was initially designed for Columbian Financial Group (CFG). Business volume at CFG had increased to the point where their current Vignette Imaging Client (VIC) image handling systems were not adequate. Having worked with CFG on several projects, Michael Potter, the founder of Tapp Solutions, recognized an opportunity. Michael and his team quickly went to work and in few short months installed the first version into production. That application is called Rip. In subsequent months the team worked to enrich the features and usefulness of Rip.

How it works

It watches for incoming images from scanners, fax servers, incoming FTP, then notifies users immediately.

How it works


The user quickly classifies each page with a simple menu.

How it works


The user is prompted for the information relevant to the selected page.

How it works


The user corrects severe errors, and corrects or overrides warnings.

How it works


The user submits to the archive system or saves documents for merging corrections later.

How it works

Unique Features

Plugin Architecture

Allows rapid customization to conform to your business practices without the need to change Rip’s core components.

Validation Checking

Validations performed in real-time as data is entered and errors are flagged for immediate user correction. Validation rules are customizable.

Webservice Enabled

Web-service APIs enable retrieving, auto-populating, and validating data from existing back-end systems to minimize application processing time and errors.

Full App Entry

Rip is flexible enough to be configured as a replacement for existing full application entry processes. Because it is configured to mirror your paper applications, you achieve efficient data entry.

Merging Corrected Pages

When applications are faxed in they sometimes have errors that need to be corrected. Rip allows merging of the corrected pages and controlled deletion of the incorrect pages. It maintains a complete history of every page’s origin.

Source Code Available

We provide source code access for clients whose requirements may exceed the capability of our current plugin architecture and must develop in-house.


System requirements: Windows XP and newer, OSX, and Linux. RIP runs on the JVM and can be installed as a single jar file or through the Webstart framework. Rip works best with two monitors; for testing and incidental work one monitor is sufficient. Memory requirements depend on the number of pages in the documents to be processed; CFG configures Java to use 768 MB.

Please call us at 404-618-0606 or email: info@tappsolutions.com to discuss how we can help grow your business, and reduce your home office processing cost with our cutting edge products.

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our client reviews

See what our clients are saying about working with us

Kathy Dupree

Programming Manager at Columbian Financial Group

I have had the pleasure of working with Michael for several years. Initially he helped with support issues with our Policy Administrative System. In ’07 we worked closely in a much bigger way during the replatforming of that system. Most recently, he has worked on various conversion and reconciliation efforts, and as well continues with new application development to complement our existing …

Michael Kline

Business Intelligence Specialist, Data Services, Assurant

I can’t thank you enough for your help with the Preneed data mart. We faced so many challenges with the ALIS system and the quality of the data that I can’t begin to enumerate all of them. Your programming approach is linear, thorough, consistent, and always an eye on documenting what we did and why. Starting out the project I expected you would learn more from us than we would learn from you …

Peggy Rubin

former Executive VP & COO at Columbian Mutual Life INC.CO

Michael has an in-depth understanding of the Insurance Industry and his software solutions demonstrate this knowledge. TAPP is efficient and saves the entry person time as well as saving phone calls to request further information. He is innovative and provides solutions to problems, not just canned software. Well worth trying!!

Mike Simard

Executive Vice President at Liberty Bankers Life Insurance

AppLoader allows the agent to deliver their applications to us regardless of whether they are in their office, their car or their client’s home; This allows the agent to stay in the field longer and not have to return to the office at the end of the day to copy and fax their applications. AppLoader complements our other mobile initiatives: our iPad paperless system and our Mobile Premium …